Mastering the Language of Flowcharts: Unlocking the Power of Visual Communication

calendar Oct 25, 2023 · 3 min read · Flowchart Productivity Visualization Communication Efficiency  ·
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Introduction

In today's fast-paced and complex business environment, effective communication is crucial for success. One powerful tool that can help organizations streamline their operations and improve communication is the humble flowchart. Flowcharts have been around for decades, but they remain an essential part of business process management. In this article, we will explore the world of flowchart symbols and their meanings, helping you to unlock the full potential of visual communication.

According to a study by the Harvard Business Review, visual communication can increase engagement by up to 400% (1). By using flowcharts, businesses can simplify complex processes, reduce errors, and increase productivity. However, to get the most out of flowcharts, it's essential to understand the symbols and notations used to create them.

Understanding Flowchart Symbols

Flowchart symbols are the building blocks of any flowchart. They are used to represent different steps, actions, and decisions within a process. Here are some of the most common flowchart symbols and their meanings:

  • Terminal Symbol: Represented by a rounded rectangle, the terminal symbol is used to indicate the start or end of a flowchart.
  • Process Symbol: Shown as a rectangle, the process symbol represents a specific step or action within the flowchart.
  • Decision Symbol: Indicated by a diamond shape, the decision symbol is used to represent a choice or decision point within the flowchart.
  • Connector Symbol: Used to connect different symbols within the flowchart, connector symbols are represented by arrows.

By understanding these basic flowchart symbols, you can create simple flowcharts to help you visualize and communicate your business processes.

Advanced Flowchart Symbols

While the basic flowchart symbols are essential for creating simple flowcharts, advanced symbols can help you create more complex and nuanced flowcharts. Here are some advanced flowchart symbols and their meanings:

  • Predefined Process Symbol: Represented by a rectangle with a dashed line, the predefined process symbol is used to indicate a process that has already been defined elsewhere.
  • On-page Reference Symbol: Shown as a circle with a number, the on-page reference symbol is used to indicate a connection to another part of the flowchart on the same page.
  • Off-page Reference Symbol: Indicated by a circle with a number and a dashed line, the off-page reference symbol is used to indicate a connection to another part of the flowchart on a different page.
  • Loop Symbol: Represented by a curved arrow, the loop symbol is used to indicate a process that repeats itself.

By using these advanced flowchart symbols, you can create more sophisticated flowcharts that help you manage complex business processes.

Best Practices for Creating Flowcharts

Creating effective flowcharts requires more than just understanding the symbols and notations. Here are some best practices to help you create flowcharts that communicate clearly and effectively:

  • Keep it Simple: Avoid cluttering your flowchart with too many symbols or complex notation. Keep your flowchart simple and easy to understand.
  • Use Clear Labels: Use clear and concise labels to describe each step or action within the flowchart.
  • Use Consistent Notation: Use consistent notation throughout your flowchart to avoid confusion.
  • Test Your Flowchart: Test your flowchart by walking through each step to ensure that it makes sense and is easy to follow.

By following these best practices, you can create flowcharts that help you communicate your business processes clearly and effectively.

Conclusion

Flowcharts are a powerful tool for visual communication, and understanding the symbols and notations used to create them is essential for unlocking their full potential. By mastering the language of flowcharts, you can simplify complex business processes, reduce errors, and increase productivity. Whether you're a business owner, manager, or process analyst, using flowcharts can help you communicate more effectively and achieve your goals.

What's your experience with flowcharts? Do you have any tips or best practices for creating effective flowcharts? Let us know in the comments below!

References:

(1) Harvard Business Review, "Visual Communication"